Executive Assistant

Executive Assistant to Managing Director 

Location: Harrow Office, London 

Salary: £35 - £45K per annum, depending on experience 

Job Type: Full-Time 

Benefits: 

• Stakeholder Pension Scheme 
• Employee Referral Scheme 
• Client Introduction Scheme 
• Dress Down Fridays 
• Active Social Events: Dance classes, yoga, health and well-being activities 
• Active Education/Training Scheme: Lunchtime sessions 
• Holidays: 20 days plus bank holidays (increases by 1 day for each year of service, up to a maximum of 3 additional days). After 4 years of service, a day off on the employee's birthday.

About Us:

Vyman Solicitors is a dynamic and forward-thinking law firm based in Harrow, London. Our practice covers various aspects of commercial and private client law, and we pride ourselves on providing proactive, personal legal services to our clients. Our aim is to help our clients navigate key milestones in their business and personal lives. We are currently looking to recruit a highly motivated and organised Executive Assistant to support our Managing Director in all aspects of managing and organising our practice.

Job Description: 

The Executive Assistant will play a crucial role in ensuring the smooth operation of our firm. Key responsibilities will include but are not limited to: 

• Protecting the MD’s Time: Enabling the MD to focus on high-value strategic activities by handling and executing administrative and organisational tasks. 
• Systems Management: Leading the development and implementation of new systems or improvements to existing ones, ensuring alignment with the firm's vision, mission, and values. These systems cover the key pillars or foundations of the practice, namely: Business Development & Marketing; Delivery of Legal Services; Finance and Compliance; and Team Engagement and Recruitment. 
• Project Support: Researching, analysing, and summarising information and data for the MD's projects, initiatives, and strategic objectives. Producing clear and concise reports and recommendations, and executing them. 
• Accountability: Holding Heads of Departments (HODs), Directors, and other staff accountable for their responsibilities and KPIs. 
• Meeting Coordination: Coordinating and preparing agendas, materials, and minutes for meetings, presentations, and events involving the MD, Directors, HODs, and other staff. Preparing Action Points and following up. 
• MD Management: Managing the MD’s calendars, travel arrangements, expenses, correspondence, and personal matters as requested. 
• Client Matters: Assisting with certain client-related matters (e.g., emails, correspondence, preparing documents and files).

Key Requirements: 

• The ideal candidate needs to be a "GO GETTER", and must be able to work PROACTIVELY at the pace the business demands, ensuring that tasks are completed in a timely manner and in line with business priorities. This will sometimes require making tough decisions to focus on completing tasks ahead of other considerations. This is likely to require holding team members to account, while still maintaining professionalism and fostering positive relationships.
• Proven Ability: Demonstrated experience in organising and successfully concluding projects and implementing systems. 
• Self-Starter: Ability to work independently as well as collaboratively and cooperatively with others, taking initiative and managing time effectively. 
• Strong Organisational Skills: Excellent multitasking abilities with attention to detail. 
• Communication Skills: Strong written and verbal communication skills, with the ability to communicate effectively and diplomatically with diverse audiences. 
• Professionalism: A high level of professionalism and confidentiality, with a positive attitude, and a high degree of initiative and accountability. 
• IT Proficiency: Competence in using MS Office applications and other relevant software. 

How to Apply: 

If you are a proactive and dedicated individual with a passion for supporting the management of a legal practice, Join Vyman Solicitors and contribute to our ongoing success while advancing your career in a supportive and engaging environment. You will benefit from a culture that inspires and empowers individuals to fulfil their potential and the potential of the firm.

Learn, challenge and grow with us.

Interested individuals should apply now through our dedicated recruitment portal.